How to Create a Content Planner and Contact List With Notion

Is Staying Organized the Key to Your Success?

Definitely.

How can you keep track of your new projects and opportunities if you stay messy?

I recommend becoming a bit of a freak when it comes to systematically writing things down.

You won’t miss any deadlines or waste time on searching for crucial info.

For me, tracking my online activity and newly acquired contacts was a real game changer.

I became more consistent and engaged.

Since I didn’t want to jump from one place to another, I did it all using one tool - Notion.

So, What Is Notion, and Why Even Bother Using It?

I came across Notion a few years ago while looking for an online tool to gather all my university materials.

Quickly, it became my main professional tool for keeping track of all current tasks, deadlines, contacts, and ideas.

How I did organize my space there?

I divided my menu bar into 4 main areas:

• Tasks - a board with all planned, in progress, requiring review and done tasks. It is the basis for my daily to-do lists.

  
  

• Content planner - used to track my online activity on all social media platforms and plan future publications.

  
  

• People - an organized contact list of people within my network, including the topics of most recent communication with them.

  
  

• Ideas - a creative space gathering all my professional ideas that don’t have a structured vision yet (and aren’t therefore tasks).

  
  

In this article, I’ll focus on two areas (‘Content planner’ and ‘People’) that really improved the way my network has grown and become more structured.

How to Track Your Social Media Activity Using Notion?

In the ‘Content Planner’ area, I create a table with specific columns:

• Date of publication

  
  

• Type of the post - I divide them into text, graphic, share, and engage (for example, for the polls or open-ended questions)

  
  

• Title of the post and its content (on a separate page)

  
  

• Status: not started, in progress, ready to publish, and done

  
  

• Person: just in case it’s not me who will be publishing the content

  
  

• Platform: here, I tag the social media platform on which the publication will appear

  
  

Keeping track of my publications helps me review my progress and see how the number of posts affects my following and engagement on certain channels.

Additionally, I don’t have to scroll through my feed to check if I mentioned the same topics recently; I do it more quickly - by using the table.

Finally, even though I can schedule posts on certain platforms, I sometimes come across time or character limitations.

Here, I can plan my content ahead, still insert some changes on the way, and then just schedule publications directly on the platforms weekly. Alternatively, I can set an alarm and upload them on the exact day of publication.

How to Manage Your Network Contacts With Notion?

LinkedIn is no doubt the most popular platform for professional communication and network growth.

Still, I sometimes contact people through mail or other channels.

Again, not to waste time wondering who, where, and regarding what I last contacted, I keep all that info written down and organized.

In the ‘People area,’ I also create a table and name certain columns:

• Name

• Type - for me, it’s mostly journalists, podcast people, or entrepreneurs.

• Last update - the topic of our last conversation.

• Status - a special formula (easily found in the settings) tells me if it’s time to get in touch with someone once again.

  
  

• Contact info - a mail or a pasted link to a LinkedIn account.

  
  

This way, I have all crucial and practical information stored in a clear system.

I save time I would have spent on scrolling through chat messages or mail by keeping all information in one place.

And most importantly, I manage to engage with various people consistently.

In Short

Become more organized, more effective, and value your own time. Use Notion to track your social media activity and monitor your network!

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